Training Site Accreditation Policy
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Services considered for advanced training in sexual and reproductive health
To define the required standards for accreditation to provide clinical training in sexual and reproductive health. The procedure for undertaking accreditation is defined in the Training Site Accreditation Procedure, which should be read alongside this policy.
Services identified as potential training sites for advanced training in Sexual and Reproductive Health must be accredited prior to any trainee starting. Trainees may identify the service as a potential employer for their 2nd and 3rd year training placement, the service providers may wish to be considered, or NZCSRH may identify the service as a potential training site. In each case, the service must complete the first parts of the site accreditation application form (pages 1-4, or up to and including Criterion B) prior to arranging an accreditation meeting. Services which do not meet the criteria based on this initial information will not be accredited until they are able to meet the minimum requirements.
A site visit during the accreditation meeting is considered ideal, however NZCSRH recognises that this is not always practical. Where possible two of the Educational Advisory Committee or clinical Trustees will meet with the service on site. If this is not possible, then some or all of the meeting participants can enter remotely by phone or videoconference. NZCSRH may nominate a Fellow who is not a Trustee to represent the College if this facilitates a site visit, in this situation, the other NZCSRH representative must be a member of the Educational Advisory committee.
Clinics must be open at least 2 full days per week to be considered for accreditation as a main training site. Clinical settings open less than 2 days per week may be considered as outreach clinics, provided that the staff also work in a base clinic open more than 2 days per week. During year 1 in Family Planning and Sexual Health services, a specialist doctor should usually be available for all hours the trainee is in clinic. Services seeking accreditation for year 2 and 3 placements will be considered with a lower number of specialist hours, however, other clinicians should be available while the trainee is in clinic. Changes in personnel which means the trainee is without other clinician support in clinic for longer than a period of 2 weeks or more must be notified to NZCSRH in writing. Changes in specialist doctor availability (other than annual leave) should be advised to NZCSRH in writing.
Specific consult types will be considered in the overall make-up of clinical work, however as the nature of the setting (Family Planning versus sexual health clinic, for example) will determine the case types, it is overall case load that is used to determine whether there is sufficient training opportunity for the trainee. Typically, 10-15 cases per FTE per day would be expected. The service must notify NZCSRH in writing if case numbers decrease significantly.
Trainee timetable must include the orientation period, and how it will be determined when this is over.
Essential criteria - Clinical room to see patients, on site on-line internet access to clinical literature including current journals, access to online teaching, evidence of quality assurance/auditing
Preferred criteria - Access to a library with current specialist literature, Participation in undergraduate (medical, nursing or allied health) teaching, Access to funding for conferences etc, Access to face-to-face teaching in this specialty, Participation in quality assurance processes
Any dispute in this regard will be referred to the Trust Board according to the complaints policy.
Policy Owner: Educational Advisory Committee
Date: June 2020
Review Date: June 2023