Appeals Policy

Scope:

Trainees wishing to appeal assessment decisions

Purpose:

This policy outlines the Trust’s processes for appeals against assessment decisions during Advanced Training in Sexual and Reproductive Health.  Appeals based on a breakdown in relationship between trainee and supervisor should be managed under the Complaints Policy.

This procedure ensures that all questions about assessment decisions during Advanced Training in Sexual and Reproductive Health have an opportunity to be heard, verified and resolved to ensure graduate standards are maintained and assessed consistently and fairly.

 

Detail:

Principles

The following principles will be used in dealing with trainee appeals:

  • Responsiveness: The appeal will be dealt with professionally, sensitively and as quickly as is practicable.

  • Confidentiality: Details regarding the issue or incident will not be distributed beyond those affected and/or part of the decision-taking body. All reasonable steps will be taken to ensure that details are not revealed.

  • Right of response: Any trainee and supervisor involved in an appeal will be notified and provided with an opportunity to respond.

  • Fairness: Trainees and supervisors involved in an appeal will have a right to a fair hearing.

  • Impartiality: All reasonable steps will be taken to ensure decisions are based on objective evidence.

 

Grounds for appeal

Appeals may be laid in relation to any component of assessment within the training programme, where the trainee believes that an assessment has been marked incorrectly where:

  • Extenuating circumstances have not been appropriately considered

  • They have been unfairly treated

  • Established processes have not been followed

  • An administrative error has been made

Process for lodging an appeal

All summative assessments will be forwarded to the Educational Advisory Committee for review.  Those marked as not satisfactory will be followed up with the trainee and supervisor, prior to the development of the Learning Development Plan. This gives the opportunity for the Educational Advisory Committee to consider all information relating to the assessed period of training.  Following this, the Educational Advisory Committee will decide whether the assessment should be considered as satisfactory or not. In some circumstances, the parties involved may agree on a course of action which allows the trainee to gain a “satisfactory” assessment.  It is anticipated that this would alleviate the need for an appeal in most situations.

A trainee who feels that a final decision of “not satisfactory” after this review is unreasonable may lodge an appeal to the Educational Advisory Committee, requesting they reconsider the decision.  Any further supporting evidence should be provided at the time of lodging this appeal. The Educational Advisory Committee will aim to resolve the issue within 10 working days of receipt of the appeal.

If the appeal is declined, and the trainee remains unsatisfied, the appeal may be taken to a meeting of the all Trustees involved in health care provision and/or education.  The consumer representative Trustee may be invited to attend even if their background is not in healthcare or education. Timeframe: 30 working days of notice that has not resulted in resolution.

 

Resolutions and Records

At each step a formal record of any findings, discussion and resolution will be taken. The record will be attached to the trainee’s file.  The trainee will be kept informed if timeframes are likely to be exceeded and given the reasons.

At each step the trainee will be formally notified that the issue has been considered, and the outcomes reached by the mediating party.

In cases where appeal fails, a plan to progress training will be made in accordance with the Additional Support Policy.

 

Disputes:

Any dispute in this regard will be referred to the Trust Board according to the Complaints Policy.


 

Policy Owner: Trust Board

Date: June 2020

Review Date: June 2023

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